HP Printer Not Printing Excel Documents [Solved]

In this article, we will provide you with steps to fix the HP printer not printing Excel documents issue within minutes.

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HP Printer Not Printing Excel Documents [Troubleshooting Steps]

Follow the troubleshooting steps below to fix the HP printer not printing Excel documents issue:

1. Repair Microsoft Office

How to Repair Microsoft Office

To repair Microsoft office, do these steps:

Step 1: Go to the Windows search bar.

Step 2: Type this: “Add or remove programs” in the search bar.

Step 3: Click on “Microsoft Office 365”.

Step 4: Click “Change”.

Step 5: Allow the Repair tool to begin.

Step 6: Choose “Quick Repair” for a fast repair process. This should fix your HP printer not printing Excel documents issue.

Step 7: Wait until the repair process is complete. You can monitor the progress by checking the progress bar.

Step 8: Restart your PC once the process is done to apply the new changes.

Check if the HP printer not printing Excel documents problem is fixed.

If it is not fixed, do the solution that follows.

2. Confirm that you selected the Default Printer

One reason why you might encounter the HP printer not printing Excel documents issue is that you failed to choose the default printer. It might be that someone else used the computer and selected another printer. This is common in a work environment where devices are shared amongst staff.

So, confirming that the default printer is actually selected can save you further stress. If you don’t know how to do this task, we will show you.

How to confirm that the Default Printer is selected in Microsoft Excel

To confirm that the default printer is selected in Microsoft Excel, do the following steps:

Step 1: Open the MS Excel file you want to print.

Step 2: Click on “File”.

Step 3: Click on “Print”.

Step 4: Confirm that your default HP printer is selected. If it is not, click on it to select it. After selecting it, you can then print it.

If you don’t know your default printer, just go to your computer’s printers list. You will see which printer is designated as the default printer in the list.

If after selecting the default printer, the HP printer not printing Excel documents problem remains unresolved, do the next step. 

This article: HP Printer Not Printing [Issues & Solutions] covers a wide range of HP printer not printing issues and provides solutions to these issues.

3. Confirm that your Printer is not paused

Although the default printer might be selected, if it is paused, it could be the reason for the HP printer not printing Excel documents issue. Therefore, you need to confirm that your printer is not paused.

How to confirm that your Printer is not paused

To confirm that your printer is not paused, do the following steps:

Step 1: Find your HP printer in your computer’s devices and printers list.

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Windows 11

i. Click on the “Start” icon.

ii. Click “Settings”.

iii. Click “Bluetooth & Devices”.

iv. Click “Devices and Printers”.

v. Right-click on the icon of your HP printer model name.

Windows 10

i. Click on the “Start” icon.

ii. Click “Devices”.

iii. Click “Devices and Printers”.

iv. Right-click

Windows 8 or 8.1

i. Press the “Windows” and “X” keys on your keyboard.

ii. Click “Control Panel”.

iii. Click “Hardware and Sound”.

iv. Click on “Devices and Printers”.

v. Right-click on the icon of your HP printer model name. on the icon of your HP printer model name.

Windows 7

i. Click on the “Start” icon.

ii. Click “Devices and Printers”.

iii. Right-click on the icon of your HP printer model name.

Windows Vista

i. Click on the “Start” icon.

ii. Click “Control Panel”.

iii. Click “Hardware and Sound”.

iv. Click “Printers”.

v. Right-click on the icon of your HP printer model name.

Windows XP

i. Click on the “Start” icon.

ii. Click “Control Panel”.

iii. Click “Printer and Other Hardware”.

iv. Click “Printers and Faxes”.

v. Right-click on the icon of your HP printer model name.

Step 2: Click on “See what’s printing”.

Step 3: Click “Printer”.

Step 4: If the option for “Pause Printing” has a checkmark beside it, click on “Pause Printing” to deselect the option.

Step 5: You should also deselect “Use Printer Offline” if it is selected.

Now check if you can print Microsoft Excel documents.

If the HP printer not printing Excel documents persist, do the next troubleshooting step.

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4. Choose another Print Area

How to Choose another Print Area in Microsoft Excel

To choose another print area in Microsoft Excel, do the following steps:

Step 1: Click on the tab labeled “Page Layout”.

Step 2: Click on “Print Area”.

Step 3: Click “Clear Print Area”.

Step 4: Choose another print area.

Step 5: Use your cursor to choose the cells you want to add to the printed output.

Step 6: Click “Print Area”.

Step 7: Choose the option “Set Print Area”.

Check if the HP printer not printing Excel documents issue has been fixed.

If you still can’t print, do the next step.

5. Copy the Spreadsheet to a New Blank Spreadsheet and Save the New Spreadsheet

This solution has been used by some users who claim that this helped them to print the spreadsheet that they couldn’t print.

Just follow the steps below to do this solution:

Step 1: With Microsoft Excel open, click “File”.

Step 2: Click “New”.

Step 3: Choose “Blank Workbook”.

Step 4: Go back to the Excel spreadsheet that refused to print and then select the cells.

Step 5: Press the “ctrl” and “C” keys on your keyboard to copy the selected cells.

Step 6: Go to the new blank sheet, and click on a cell.

Step 7: Press the “ctrl” and “V” keys on your keyboard to paste the cells you copied.

Step 8: Click on “File”.

Step 9: Click “Save As”.

Step 10: Type in a file name of your choice in the File name area.

Step 11: Click on “Save”.

Step 12: Try to print the newly created spreadsheet.

If the steps above fail to fix the HP printer not printing Excel documents issue, do the next solution.

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6. Inspect the Excel Workbook

How to Inspect the Excel Workbook

To inspect the Excel workbook, do these steps:

Step 1: Open the Excel spreadsheet that refuses to print.

Caution: We recommend that you create a duplicate of the Excel spreadsheet and then save it with another file name. This will protect your data from getting corrupted.

Step 2: Click on “File”.

Step 3: Click “Info”.

Step 4: Click “Inspect Workbook”.

Step 5: Click “Inspect Document”.

Step 6: Follow the on-screen inspection guide to complete the inspection.

7. Save the Excel File as an XPS Document

Other users have reported that the HP printer not printing Excel documents problem can be fixed by saving the Excel file as an XPS document. We will guide you on how to do this task.

How to Save Excel File as an XPS Document

To save an Excel file as an XPS document, do the following steps:

Step 1: With Microsoft Excel open, click “File”.

Step 2: Click “Save As”.

Step 3: Type in a file name of your choice in the File name area.

Step 4: Click on the drop-down arrow for “Save as type”.

Step 5: Select “XPS Document (*.xps)” from the options.

Step 6: Click on “Save”.

Check if the HP printer not printing Excel documents is resolved.

If it is not, do the solution below.

8. Uninstall and then Reinstall your HP Printer Driver

To uninstall and then reinstall your HP printer, click this link: HP Printer Errors and Solutions – Reinstall your Printer Drivers, and then follow the instructions under the “Reinstall your Printer Drivers” section.

After reinstalling your HP printer driver, check if the HP printer not printing Excel documents issue has been fixed.

If it is not fixed, do the final solution below.

9. Contact HP

This is the last troubleshooting step to the HP printer not printing Excel document issue. When you visit Contact HP Customer Support, if the issue cannot be resolved over the phone, a technician will be sent over to service your HP printer if this service is available in your region.