HP Printer Not Printing Envelopes [How to Fix]

In this article, we will guide you on how to fix the HP printer not printing envelopes problem within minutes.

HP Officejet Pro 8730 D9L20A Wireless All-In-One Color Printer with Duplex Printing

Steps to Fix HP Printer Not Printing Envelopes

If your HP printer will not print envelopes, it is could be due to a paper mismatch error. Hence, we will guide you on how to fix this issue in a few steps:

Step 1: Open the Word document you tried to print unsuccessfully.

Step 2: Click on “File”.

Step 3: Click on “Save As”.

Step 4: Choose the file’s destination folder.

Step 5: Click on the dropdown for “Save As type”.

Step 6: Choose “PDF”.

Step 7: Click on “Save”.

Step 8: If the save file fails to open automatically, navigate to the destination folder where you saved it and open it using a PDF reader. Adobe Acrobat Reader is a good example of a great PDF reader.

Step 9: Click on “File”.

Step 10: Click on “Print”.

Step 11: Click on “Properties”.

Note: The button above could be “Printer Properties”, “Properties”, “Printer Setup”, “Printer”, “Preferences”, or “Options” dependent on the software program in use.

Step 12: Click on the tab labeled “Paper/Quality”.

Step 13: In the menu for “Paper Size”, choose the size of the envelope you loaded in your printer. 

Step 14: Click on “OK”.

Step 15: Click on “Print”.

Your printer will now print on the loaded envelope.

How to Fix HP Printer Not Printing Envelopes correctly or Printing in Wrong Location When Microsoft Word is used

If your HP printer is not printing envelopes correctly or printing in the wrong location when Microsoft Word is used, do the steps below to fix the problem.

Load the Envelopes – Step 1

To load the envelopes into your printer’s paper tray, do these steps:

Step 1: Take out any paper that is in your printer’s paper tray.

Step 2: Extend the tray’s paper guides to their farthest positions.

Step 3: Load the envelope into your printer’s input tray according to the picture description on the printer’s input tray. If there is no picture to inform you on how to load the envelope, consult your printer’s user guide.

Note: The maximum number of envelopes you can load per time is just 5. Ensure that you don’t use embossed or shiny envelopes or those envelopes designed with windows or clasps.

Step 4: Move the tray’s paper guides to stay next to the envelope edge. Ensure that you set the envelope to be in the middle of the tray. Also, ensure that the guides do not squeeze the envelope.

Step 5: Drive the paper input tray into your HP printer.

Configure MS Word Print Settings for Envelopes – Step 2

To configure MS Word print settings for envelopes, do these steps:

Step 1: Navigate to the “Envelope Options” depending on the version of your MS word below.

MS Word 2007, MS Word 2010, and MS Word 2013

To configure the print settings on MS Word 2007, MS Word 2010, and MS Word 2013, do these steps:

i. Click on the tab labeled “Mailing”.

ii. Click on “Envelopes” from the group labeled “Create”.

iii. Choose the tab labeled “Envelope Options” from the dialog box for “Envelope Options”.

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MS Word 2003

To configure the print settings on MS Word 2003, do these steps:

i. Choose “Letters and Mailings” from the menu for “Tools”.

ii. Choose the option “Envelopes and Labels”. The dialog box for “Envelopes and Labels” will open.

iii. Click on the tab labeled “Envelopes”.

iv. Choose “Options”.

v. Choose the tab labeled “Envelope Options” from the dialog box for “Envelope Options”.

Step 2: Click on your envelope size in the box for “Envelope size”.

If you can’t find your envelope size, click on “Custom size”. After that, type both the “Width” as well as “Width” of the envelope.

Step 3: Click on the tab labeled “Printing Options”.

Step 4: Click on the icon for “Feed method” that displays the envelope in the center and overhead the arrow.

Step 5: Click on the option “Face down” or “Face up”, depending on how the envelope was loaded into your printer.

Step 6: Click on “OK”.

Step 7: In the box for “Delivery address”, enter the recipient’s address.

Step 8: Click on “Print”.

Step 9: Examine the envelope after the printing is complete.

If your HP printer printed the envelope correctly, there is no need to change anything further.

If your HP printer did not print the envelope correctly, carry out additional adjustments by going to the tab labeled “Printing Options” in the dialog box for “Envelope Options”.

Some folks who complain that their HP printer is not printing envelopes make such complaints because they don’t know how to print on envelopes. Therefore, we will guide you on how to print on envelopes using your HP printer.

Read this article: HP Printer Not Printing [Issues & Solutions] to learn about other print media your HP printer might encounter problems trying to print on and how to resolve such problems.

How to Print on Envelopes using HP Printer

To print on envelopes using your HP printer, follow the steps below:

1. Load the Envelopes into your HP Printer

The manner you load your envelope into your HP printer depends on your printer model and where the input paper tray is on the body of the printer.

Caution: Do not print on envelopes with coated linings, shiny surfaces, windows, or clasps to prevent both printer damage and jams. For those with HP LaserJet printers, you should not print on envelopes that have self-stick adhesives or any other heat-susceptible material.

Follow the steps below to load envelopes into your HP printer

Step 1: Load your printer’s input tray with envelopes.

HP Inkjet printers that have a front input tray: Load the envelope with the front side facing down while the flap faces the left side.

HP Inkjet printers that have a rear input tray: Load the envelope with the front side facing up while the flap faces the left side.

HP LaserJet printers that have a front input tray: Load the envelope with the front side facing up while the flap faces the left side.

Step 2: Move the tray’s paper guides to stay next to the envelope edge. Ensure that you set the envelope to be in the middle of the tray. Also, ensure that the guides do not squeeze the envelope.

2. Print your Envelopes

How to Print Envelopes on Windows via WordPad

To print envelopes on Windows via WordPad, do these steps:

Step 1: Open your Windows search box.

Step 2: Type “WordPad”.

Step 3: Click on “WordPad” from the search results.

Step 4: Click on “File”. Alternatively, click on the WordPad menu icon.

Step 5: Click on “Page Setup”.

Step 6: Go the menu for “Size” and choose the type of envelope you are using.

Step 7: Choose the “Landscape” orientation.

Step 8: Click on “OK”.

Step 9: Type in the address, and then align and also move the text to the center via the formatting tools found in the tab labeled “Home”.

Step 10: Click on “File”.

Step 11: Move the cursor of your mouse over “Print”, then click on “Print Preview” to confirm that the addresses are centered correctly and the size is okay.

Step 12: Click on “Print”.

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How to Print Envelopes on Windows via Microsoft Word

To print envelopes on Windows via Microsoft Word, do these steps:

Step 1: Open Microsoft Word.

Step 2: Click on “Mailings”.

Step 3: Click on “Envelopes”.

Note: If you want to print on several envelopes, we recommend the Mail Merge feature.

Step 4: In the window for “Envelopes and Labels”, type the addresses for both deliveries as well return.

Step 5: To choose the envelope size, printer feed method, and font, click on “Options”.

Step 6: Click on “OK”.

Step 7: Click on “Print”.

How to Print Envelopes on Mac via Contacts app

To print envelopes on Mac via Contacts app, do these steps:

Step 1: Search for and then open “Contacts” on your Mac computer.

Step 2: Click on the contact name you want to be printed on your envelope. Ensure that you fill all the address fields.

Step 3: Click on “File”.

Step 4: Click on “Print”.

Step 5: Click on “Show Details”.

Step 6: Click on “Style”.

Step 7: Choose “Envelopes”.

Step 8: Click on “Layout”.

Step 9: Click on the popup menu for “Layout”, and then choose the envelope size.

Step 10: To add, change, or remove the field for the return address, click on “Label”.

Step 11: You choose to print your address on the envelope by selecting or deselecting the checkbox beside “Print my address”.

Step 12: Click on “Orientation”.

Step 13: Choose landscape.

Step 14: Click on “Print”.